NEW STUDENT EMPLOYEE INFORMATION

Step 1:

Meet with the Atmospheric Sciences payroll coordinator when starting employment.

· Bring ID for verification of employment eligibility. For a full listing of accepted identification documents, click here for the Employment Eligibility Verification (I-9) form. Non-U.S. citizens please see additional information. You can fill out the form in advance or at the time you meet with the Payroll Coordinator and she will verify your ID.

Step 2:

· Fill out forms and give to the Payroll Coordinator. W-4 and I-9 are required for all employees. Additional forms may be required for nonresident aliens (see below).

Students:

• IRS Form W-4   • IRS Form W-4 in Spanish
• INS Form I-9
• Direct Deposit Authorization
• W2 Replacement Request Form

Nonresident Aliens:

• IRS Form 8233   • IRS Form W8-BEN
• Form 1388

Step 3: Online university forms. Use your UW NetID (Dante or Homer login name and password) to log on. More about your UW NetID at http:/www.washington.edu/computing/uwnetid/.

• Online Direct Deposit Setup: http://www.washington.edu/admin/payroll/directdeposit.html#employee

• Affirmative Action Form (Forms for Employees: Online Employee Affirmative Action Data Collection): http://www.washington.edu/provost/ap/eoaa/#forms

Other Information:

• MyUW: http://myuw.washington.edu/

• Employee Self-Service: Access through “MyUW”

• Paydays: http://www.washington.edu/admin/payroll/payday2008.html

• Student Employment Links: http://www.washington.edu/admin/hr/jobs/student_empl_links.html

MORE INFORMATION:

MyUW: With the UW NetID, students, staff and faculty can access their MyUW webpage with information and links to UW Administrative sites, Human Resources, Benefits, and other campus departments and services. Access at bottom of UW home page (http://www.washington.edu) or direct link (http://myuw.washington.edu/).

Employee Self-Service: A secure link through MyUW with personal employee information on earnings, taxes, insurance benefits, etc. Graduate Students are encouraged to set up direct deposit of their paycheck through ESS and are required to update their contact information at this site. The site can be located directly at https://www.washington.edu/admin/payroll/ess/ess.cgi or through a link on MyUW.

Travel Guidelines: Before traveling on work related business, send a request to your budget coordinator. Your budget coordinator will make the travel arrangements and fill out the Travel Expense Voucher form (TEV) for your reimbursement. For general travel information go here.

Purchasing Guidelines: Contact your budget coordinator. If you are not the PI on a budget, you will need the budget number and approval of the PI before purchases can be made or contact the Atmospheric Sciences Administrator.

CONTACT INFORMATION:

Atmospheric Sciences Administrator: Kathryn Stout, 543-6471, kathryn@atmos.washington.edu

Grants and Contracts/Budget Coordinators:
Marilyn Barnard, 543-9548, mbarnard@atmos.washington.edu;
Susan Haguewood, 685-8396, hagues@atmos.washington.edu;
Andrew Sattler, 543-7842, acs29@atmos.washington.edu

Payroll Coordinator: Cindy Wong, 543-4250, Room 408, cwong@atmos.washington.edu
        after July 17 contact Sam Scherer, 543-4576, Room 416,
sam@atmos.washington.edu

Travel and Purchasing/Admin Spec.: See your budget coordinator.

Assistant to the Chair: Debbie Wolf, 543-4251, debbie@atmos.washington.edu

Computer Facility: Contact support@atmos.washington.edu.
Harry Edmon, 543-0547, harry@atmos.washington.edu;
David Warren, 543-0945, warren@atmos.washington.edu