NEW FACULTY INFORMATION

Step 1:

Meet with the Atmospheric Sciences payroll coordinator when starting employment.

· Bring ID for verification of employment eligibility. For a full listing of accepted identification documents, click here for the Employment Eligibility Verification (I-9) form. Non-U.S. citizens please see additional information. You can fill out the form in advance or at the time you meet with the Payroll Coordinator and she will verify your ID.

Step 2:

· Fill out a W-4 form and give to the Payroll Coordinator.

· Fill out an Affirmative Action form on the Equal Opportunity Office (EOO) web site (http://www.washington.edu/provost/ap/eoaa/#forms) within the first pay period. You can access the form directly at the Online Employee Affirmative Action Data Collection web site. You will need your UW Net ID (see step 4 below).

· Online Direct Deposit Setup: http://www.washington.edu/admin/payroll/directdeposit.html#employee

Step 3:

Complete the Academic Staff Orientation on the Academic Human Resources website. The orientation provides important information on UW policies including:

· How to get a UW faculty identification card (Husky Card).

· How to obtain your benefits. Benefit forms: https://www.washington.edu/admin/hr/benefits/forms/index.html
Note from https://www.washington.edu/admin/hr/benefits/benorient/packet.faculty.html: "Employee Enrollment Guide: Understanding Your Health Coverage":

"Permanent Employees: If you are expected to work at least half-time per month for more than six months, your coverage will begin on the first day of employment. Coverage begins on the first day of the month following your date of employment. (An exception is made if you begin work on the first working day of the month; in this case, coverage begins that day.)"

Example: If your appointment begins on June 1, 2007, coverage begins at the beginning of that month (June 1, 2007); if your appointment begins on June 4, 2007, coverage begins the first of the following month (July 1, 2007).

If you are here on a J-1 visa and do not start your appointment on the first of the month (or the first working day of the month), you will need to purchase health insurance coverage for the few days or weeks until your coverage with the university's policy starts to meet the "Insurance Compliance Statement" at the Office of International Students and Scholars. This is in addition to the medical evacuation and repatriation insurance that is required.

Step 4:

· Create your UW NetID: This becomes your “@u” email address (Dante or Homer login name and password). Go here to obtain your UW NetID. Note: This can be done only after the Atmospheric Sciences payroll department has entered you into the Online Payroll Update System (OPUS).

Step 5:

· Notify the department of your UW email address: Contact the department computer facility here and notify them of your UW email address for addition to the department email directory. The Department no longer does email hosting, but does continue to support email forwarding. Your department email account (username@atmos.washington.edu) will be used forwarding and your user name for computer login.

OTHER INFORMATION:

MyUW: With the UW NetID, faculty can access their MyUW webpage with information and links to UW Administrative sites, Human Resources, Benefits, and other campus departments and services. Access at bottom of UW home page (http://www.washington.edu) or direct link (http://myuw.washington.edu/).

Employee Self-Service: A secure link through MyUW with personal employee information on earnings, taxes, insurance benefits, retirement, and annual and sick leave accrual balances. Postdocs are encouraged to set up direct deposit of their paycheck through ESS and are required to update their contact information at this site. The site can be located directly at https://www.washington.edu/admin/payroll/ess/ess.cgi or through a link on MyUW.

Travel Guidelines: Before traveling, send requests to your budget coordinator. Your budget coordinator will make the travel arrangements and fill out the Travel Expense Voucher form (TEV) for your reimbursement. For general travel information go here. It is your responsibility to be informed of the UW travel rules (http://www.washington.edu/admin/finserv/travel//responsibility.html).

Purchasing Guidelines: Contact your budget coordinator. If you are not the PI on a budget, you will need the budget number and approval of the PI before purchases can be made or contact the Atmospheric Sciences administrator.

CONTACT INFORMATION:

Atmospheric Sciences Administrator: Kathryn Stout, 543-6471, kathryn@atmos.washington.edu

Grants and Contracts/Budget Coordinators:
Marilyn Barnard, 543-9548, mbarnard@atmos.washington.edu;
Susan Haguewood, 685-8396, hagues@atmos.washington.edu;
Andrew Sattler, 543-7842, acs29@atmos.washington.edu

Payroll Coordinator: Farah Fahim, 543-4250, Room 408, fahimm@atmos.washington.edu

Travel and Purchasing/Admin Spec.: See your budget coordinator.

Assistant to the Chair: Debbie Wolf, 543-4251, debbie@atmos.washington.edu

Computer Facility (support@atmos.washington.edu):
Harry Edmon, 543-0547, harry@atmos.washington.edu;
David Warren, 543-0945, warren@atmos.washington.edu